Optimized for Japanese hospitality and retail

Take the costly pain out of Japan's tax paperwork.

Built for hospitality and retail operators in Japan, countfor.me turns messy COGS invoices, supplier tax-ID gaps, and EBA recordkeeping into files your zeirishi can actually use.

COGS spend insights

Automated T-number checks

EBA-ready records

Start a trial

Exports your zeirishi can use

Total input tax ¥1.24m From COGS invoices

Claimable tax ¥1.09m 88% currently recoverable

Credit gap ¥154k At risk this period

Suppliers to audit 12 / 48 Not fully qualified

NTA registration status

Active
36
No T-number
7
Not found
4
Unavailable
1

Top suppliers by gap

Jimamonya Veg No T-number ¥82k

Kitamachi Packaging Not found ¥46k

Local Farm Co-op Unavailable ¥26k

Run Japan tax compliance in English—while your staff and zeirishi work in 日本語.

Built around the painful parts

Each feature starts where the operator feels the cost.

We do not expect you to become a Japan tax expert. countfor.me handles the supplier-invoice work that creates the money risk, the audit risk, and the cleanup your zeirishi would otherwise have to do.

QIS Credit Health

Don't find out late that everyday suppliers are leaking tax credits.

Unqualified suppliers can quietly drain hundreds of thousands of yen from your bottom line. We track NTA tax-ID status automatically as invoices arrive, calculating your exact credit gap so you can prioritize supplier renegotiations long before tax time.

Supplier invoicesUnvetted T-numbers

Credit healthYen gap exposed

Automated NTA status tracking
Real-time yen gap calculation
Prioritized risk alerts

84% Qualified

9% Unknown

7% Not Qualified

3 suppliers require attention Prioritized by highest yen gap.

Review List

Audit Trail Timeline

Captured via auto-forwardOct 24, 09:12

AI extraction completeOct 24, 09:13

Manager verified and lockedOct 24, 11:45

Source formatapplication/pdf

Immutable hasha8b2...9f1e

EBA Recordkeeping

Stop chasing staff for missing paper and buried email attachments.

countfor.me captures everything at inception. For native digital files (like email PDFs), we link the extracted data to the source file with an unalterable audit log—keeping your digital records compliant with Japan's Electronic Bookkeeping Act (電子帳簿保存法). For paper receipts, we instantly map the digital copy to your ledger so you can file away the physical original with zero friction.

Source filesPDFs and paper scans

Audit archiveLinked evidence

Multi-channel capture: mobile photos, PDFs, and forwarded email
Immutable source-to-data linking
Searchable, export-ready audit archive

Zeirishi Handoff

Stop paying your zeirishi to reconstruct your business after the fact.

Sending a mixed folder of receipts every few months guarantees delays and cleanup fees. Export Excel workbooks, summary CSVs, line item CSVs, and tax breakdown CSVs today, with preliminary vendor-specific journal CSV exports for freee, MoneyForward, and Yayoi.

Messy handoffReceipts and CSVs

Zeirishi packSoftware-ready files

Excel workbook, summary, line item, and tax breakdown exports
Preliminary vendor-specific CSV formats for freee, MoneyForward, and Yayoi
Missing tax IDs and exceptions surfaced before handoff

Excel workbookWorkbook

Summary CSVCSV

Line items CSVCSV

Tax breakdown CSVCSV

freee transfer voucher CSVUTF-8 BOM

MoneyForward journal CSVUTF-8 BOM

Yayoi journal CSVShift_JIS

Zeirishi Connect

Stop sharing passwords just so your zeirishi can clean up the month.

A shared login gives too much access. A folder of emailed files gives too little context. Invite your zeirishi into a separate portal with location-level permissions, time-limited access, export rights, document review, and logged activity, with access you can revoke at any time.

Shared loginToo much access

Partner portalScoped zeirishi access

No shared passwords or main-account access
Location, export, review, and approval permissions
Logged activity with access revocation

Locations2 of 3 granted

ExpiresMar 31, 2027

CSV exportsAllowed

Evidence reviewAllowed

Final approvalOptional

Activity log

Reviewed invoice IN-8892 Oct 24, 11:48
Generated freee journal CSV Oct 24, 11:52
Approved receipt RC-1041 Oct 25, 09:03

Kitchen QR

If receipt capture needs another login, the receipt usually never arrives.

Busy floor and kitchen teams will not manage accounts or remember passwords, so receipts pile up, get lost, or arrive too late to review. Staff scan a posted QR code, snap the receipt or invoice, and they are done in seconds with no app install and no login.

Back-of-house receiptsStaff phone photos

Review queueCaptured in seconds

Scan a posted QR and upload in under 20 seconds
No login, account, or app install for staff
Routes into review, QIS tracking, and audit archive

Account requiredNone

Routed toReview + QIS + archive

Captured byFloor staff

14receipts today

0logins required

17saverage capture

Premium Canola Oil 16.5kg

Kanto Wholesale

Previous unit¥4,200

Latest unit¥4,850

COGS / Price Intelligence

Margin disappears before anyone notices. Catch price creep invoice by invoice.

Even when the tax side is handled, quiet supplier price increases eat into your profits. Because countfor.me reads every line item, it flags price spikes, normalizes pack sizes, and validates new supplier quotes against your actual buying history.

Invoice linesSupplier prices

Margin watchPrice movement flagged

Automated item-level price alerts
Unit normalization, such as box vs. kg
Quote validation against historical data

How countfor.me works: send invoices, check once, and stay on top of price changes.

Suppliers raise prices. We catch them.

Intelligence that pays for itself.

Most venues are flying blind on supplier costs. Prices shift gradually, invoices stack up, and by the time you notice something's wrong the margin is already gone. countfor.me runs in the background — every invoice reviewed, every price movement logged — so you always know exactly what you're paying and when something changes.

Better Leverage

Negotiate with facts, not feelings. Use accurate volume and history data to hold suppliers accountable.

Volume High

Rates Optimized

Reclaim Your Time

Manually verifying price changes line-by-line is slow. We automate the checking, saving you ~4 hours of admin work every week.

4hrs SAVED / WK

Stop The Creep

Small price increases add up. The average location identifies significant annualized savings just by catching these early.

$3k+ AVG SAVINGS / YR

Smart Alerts

Don't drown in noise. Our intelligent thresholds ensure you only get alerted when a price change actually impacts margins.

PRICE CREEP ALERT: MILK +4% THIS WEEK

Operational Insights

Turn supplier activity into
operational value.

Stop digging through invoices. Access spend summaries, pricing trends, quote checks, and product-level performance data pulled directly from your supplier activity automatically.

No workflow changes required

Weekly Spend

Automated breakdowns by product and supplier.

Price Visibility

Track price movements across all your products instantly.

Product Movement

Granular tracking of volume and ordering frequency.

Quote Check

Upload supplier quotes and compare against what you currently pay.

Always know what you're paying. Stop finding out too late.

Connect Xero or forward invoices once, then let countfor.me keep your cost baseline current and surface every meaningful price move automatically.